NORMA
Notes-based Online Records Management and Archiving

NORMA Features

Use the Notes infrastructure the rest of your company uses to store, manage and retrieve your offsite documents.  Your IT department has spent the money...  now get the benefits!

While traditional records management systems administer boxes, NORMA offers the ability to administer folders and individual documents. And since NORMA runs on the Lotus Domino platform, every word of every attached document is searchable using the Notes full text search engine.

This feature provides a simple means of scanning hard copy documents directly into NORMA. Once scanned they are automatically OCR'd, offering up full text searching of every word. Works great for older documents that need to be added into your knowledge management inventory.

Catalog unlimited numbers of boxes, folders and items in NORMA. NORMA's architecture allows you to catalog 100 boxes or 1,000,000 documents.  And they still fit within the Notes architecture!  As your collection grows, NORMA is expandable... just add another NORMA database to the archives.  Our enhancements to the Notes full text search engine make searching through multiple NORMA databases fast and transparent to users and records center staff.

NORMA provides global series features such as retention period recalculations based on changes in series data.

For patrons, NORMA is just another Notes application like any other they have on their desktop.  For records center staff, NORMA is a high quality archival inventory system with electronic reminders for destruction lists, electronic overdues for checked out material, and bar coding for easy check-in and check-out.  NORMA uses Notes' full text search engine to find material whether it's stored within the department, at the records center or offsite.

While some storage systems provide links to electronic documents, NORMA allows you to store an electronic copy of the document right in the archive record.  Patrons can then use Notes' search engine to locate information anywhere in your archives, no matter how long ago the document was catalogued.  No more hunting around to find that Word document or Powerpoint presentation...just "Ask NORMA"!

NORMA provides security at the department, records center and even at the record level.